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Once connected with an ISP, most people want to immediately join the millions of users who send and receive electronic mail. Your incoming email is stored in your mailbox on the ISP’ server called mail server. Outgoing mail is sent to a simple mail transfer protocol (SMTP) server. When you use your email software to retrieve your messages, the email is sent from the server. When you use your email software to retrieve your messages, the email is sent from the server to your computer using POST office protocol version 3. Internet Message Access Protocol which has expanded functions compared to POP3. For example, if your ISP and email support IMAP, you can search through your email messages while they are on ISP server.
Email Software & Carriers:
Some people on special networks such as students on the campus networks may not need to have their own ISP and email software. Otherwise there are four alternatives for getting and sending email.
1. Get an email program as part of other computer software: As we see that, when we buy a new computer, it will probably include email bulk software, perhaps as part of the software (called browsers) used to search the World Wide Web such as Internet Explorer or Netscape navigator. An example is Microsoft’s Outlook Express, which is part of its explorer.
2. Get email software as part of your ISP package: Most internet service providers—such as AOL, earthlink and AT&T WorldNet—provide email software for their subscriber.
3. Get free services: these are available from a variable of sources, ranging from so called portals or internet gateways, such as yahoo.
4. Buy email software: popular email software programs are Eudora, outlook express and lotus Notes. Simplified versions of email software may often be downloaded for free from creator’s locations on the internet. This is best email software.
5. You need an email ID a sort of electronic mail that is used to receive and send messages. It has the following parts
6. Domain
7. User ID
8. Top level domain
9. Country
10. The software that is used for hacking through emails is free hacking email software.
11. Use of reply command: when responding to an e message someone has sent you the easiest way to avoid making address mistakes is to use reply command, which will automatically fill in the correct address in the “TO” line.
12. Use the address-book features: you can save the email addresses of people sending you messages in your program address book. This feature allows you to organize your email addresses according to your nick name or the person’s real name so that your contact can easily remember you. The address book in the email ID helps you to save your contacts according to your specified groups. Such as friends, relatives, colleagues, so that you can send a message to a group easily. This can be used as email newsletter software.
13. Deal with each email only once: when a message comes delete it. Do not store it permanently. This can be managed by email management software.
14. Do not bloat your email: email messages with fancy icons and background take a long time to download. Keep messages simple. Our emails can be traced by using email monitoring software.
Attachments:
Bulk emails contain attachments which can be managed by bulk email software programs. If you have a large file and cannot paste want to send it in the same format. You should use the option of attach file. You will also use compression software to reduce the size of folder or file. Viruses can be attached to these attached files that can damage other’s PC. So never receive an email from unknown service. Messages in the email should always be sent in encoded form by software called encryption email software.
One important way that is used to stay organized is by using instant organizers, also called filters, which sort mail on the basis of the name of senders. Help section will explain all these features of email server software.